Editorial Board structure:
The Sativa Science Club Editorial Board is comprised of global experts with an excellent academic track record and cannabis expertise. Although we require at least two editors to review each submission, there is no restriction to the number of the Editorial Board members we may enlist each year. However, editorial board members must meet the following qualifications:
- Hold a Ph.D. degree or equivalent in the relevant subject.
- Have a proven publication record.
- Hold some academic position in Universities, Research Institutes or other such organizations.
Potential Editors may be contacted directly with an invitation, or they may submit to be elected for the next calendar year via the Sativa Science Club website.
Each year, we enlist the support of an esteemed third-party establishment who will help us to elect a new Editor-in-Chief and Editorial Board members.
SSC may elect nominees, however, in an effort to remain completely neutral SSC will not have the final say on the election of any review board member.
Contributing curriculum members may sit on the editorial board of review, however, they may NOT review their own material. Nor may they have any professional or personal relationship with any of the review board members considering their particular submission.
To avoid any ethical conflict of interest, the SSC review board is a volunteer position. Review board seats will not, under any circumstances, receive payment from SSC, the Editorial office, or SSC affiliates in relation to this specific project or platform.
Our Editor-in-Chief serves as the principle chairperson of the board and is hence allowed to make the final decision on all submissions before publication. Editorial Board
All Editorial board members are expected to follow our board guidelines and obey any direction provided by the elected Editor-in-Chief.
Editors must be proficient with the Google Suite. All editors are required to edit manuscripts in Google Drive using the Google Docs feature.
Upon submission to SSC, each submission is sent through a plagiarism check. Once the plagiarism check is complete, it is assigned to the proper Editor.
If the submission is in the area of Editor’s expertise, it is expected that the assigned Editor will take up the assignment at an earliest possible convenience. If he/she/they are unable to take the assignment, they are required to inform the Editorial Office, and we will identify a replacement Editor.
Once the assigned Editor is notified of selection by the Editorial Office, the assigned Editor should respond to confirm availability as early as possible. If for any reason, an assigned Editor should have a conflict of interest with any assignment, he/ she/ they are expected to decline the assignment promptly by contacting the Editorial Office.
It is mandatory that every Editor treat each author with proper dignity, courtesy, and ethical behavior considering the matter and fate of the submission. Values of honesty and transparency are a must to become an Editorial Board member. An SSC Editor should judge every submission equally and transparently. Regardless, our Editor-in-Chief can take the final decision for any publication oriented issue.
Complete confidentiality is mandatory throughout the editing process. SSC Editors should not reveal any information regarding the author, reviewer or the article information to anyone during or after the review process.
All Editors are required to adhere to a policy of fast and effective peer review. Therefore, Editors should communicate with the Editors office in the event of an expected delay.
All SSC Editors are responsible for a fast and transparent peer review process. If required, Editors may request additional support by contacting the Editorial Office.
The Review Process
All Editors are responsible for any query regarding reconsideration of editorial decisions and should provide the decision quickly and precisely with proper reasons. Editors are expected to provide the final judgment on all assigned submissions within the allotted amount of time.
Any revision requests should come complete with proper reasoning, and the Editor should provide any necessary clarification. The Editor agrees to provide APA citations and examples where applicable and necessary.
Along with the publisher, the Editorial Board members understand that they are responsible for the timely publishing of the accepted submissions. A hold up in the review process could cause the entire certification program to be late. Editors agree to be courteous and considerate of the publication timeline.
For any manuscript assigned, the selected Editor is responsible for selecting potential reviewers considering their expertise in particular subject areas. The editor must inform the editorial office if they would like to include additional colleagues in the review process. The editor may do this by filling out an Editorial Review form requiring the reviewer's name, contact information, credentials, and biography.
If the Editorial office approves the reviewer, it is Editor’s responsibility to inform any selected reviewers that reviewers are not entitled to use any part of the provided work that they are reviewing. The editor may be requested to administer an NDA for confidentiality purposes. Reviewers should also be informed about the complete confidentiality of the assignments they are undertaking.
Any outside reviewer is required to fill out a confidentiality form with the Editorial office before receiving access to the submission. Editors are responsible for conveying expectations to the reviewers along with the review scope, and guidelines for quality and timeliness of a useful, fair, and constructive review.
Every Editor should keep in mind the time required for submission review. Should an Editor choose to enlist the help of a review volunteer, the Editor is responsible for providing the reviewer ample time and planning their submission return date accordingly.
If any issue is identified with published material, the assigned Editorial Board member and Editor in Cheif should review the proposal and make any suggestions or adjustments promptly. Editorial Board members may suggest potential guest Editors considering the scope, importance, and timeliness of the topic.
Guest editors are held to the same editorial board standards. The guest Editor can handle a particular issue independently. However, they must provide a timeline and maintain frequent communication with the Editorial Board member and Editorial Office.
Being an integral part of all SSC publications, Editors are responsible for coordinating and managing retraction issues or other similar matters. For the most part, Editors may make minor revisions where applicable.
Editors may NOT make any changes directly to the living google document. Instead, Editors are required to leave a 'note' providing any suggestions and related APA citations.
On occasion, an editor may move to make a significant change to the curriculum based on recent research findings. In the event of a Special Issue Request, the Editor can fill out a request form and submit this to the Editorial office.
Once the office receives a Special Issue Request, it will be reviewed by the original author, Editor in Cheif, and the board at large. Together we will make the best decision based on current research in the concerned field. The submission will be re-written with considering out new research, and the material will be resubmitted for review.
Editors may attend virtual SSC Editorial Board meetings scheduled by the Director of Sativa Science Club. These general think tank discussions center around the continued improvement of the SSC program.
Editors are expected to inform the Editorial Office regarding any potential timely edits, topics, updates, or relevant curriculum to include through their constant communication with the Editors office.
Editors should work closely with SSC and the Editorial office to ensure the smooth functioning of the whole process in coordination with curriculum publishing. If a snag comes up along the way, let us know as soon as possible so we can plan accordingly.
Our Editors and SSC contributors will speak openly regarding trends in the targeted reader's preferences, in other words, we will work together as a team to ensure that we are reaching the end reader with the best education possible.
Editors should comply with all guidelines and protocols provided herein.
Should we deem an editor unfit to hold the position, SSC and the Editors office retail the right to terminate the editorial relationship at any time.